Get Involved in the 2020 project
Consultation and participation

We are very happy you’re interested in participating in the 2020 project. Below are topics that we're seeking input on, and areas you can participate in. Please get in touch by e-mail to share your thoughts, and we'll be happy to discuss with you. Your contributions may be made visible on this page.

last updated: 7 September 2020

page created: 5 February 2020

Working Groups
- gather ideas - prepare for further continuous improvement cycles

- ensure we tie-in to existing initiatives and groups -

Further to the first intermediate delivery - the third of the six iterations of the MVP which are on schedule to be completed by 1 August - we can now actually show what the OA Switchboard is and can do, bringing the story to life through a demo of the functional message hub, the datastore and first (partial) UI features.

This release now enables us to have fundamental discussions with key stakeholders on concept, ambition and on further tech choices and work more accurately on the (financial) planning and forecasting beyond the 2020 project.

If you are interested to see what the OA Switchboard can do for you, please reach out for a 1-to-1 demo and meeting.

You are also welcome to participate in the initiative by joining one or more of our various Working Groups:

1. technical integration/API

(with your own or partner’s systems)

2. Message structure

3. China

4. OA books and proceedings

This work is all done in a collaborative spirit and you are very welcome to provide feedback on any of the above.

page created: 25 June 2020

Pilot Users

Help build/test a service that aims to reduce complexity for all stakeholders

The MVP is developed this summer in close collaboration with a small number of stakeholders.

The first intermediate delivery (iteration #3) of the OA Switchboard on 23 June 2020 marks the start of the Pilot phase in which Pilot Users and their partners (e.g. peer review system and payment providers) will test and use the OA Switchboard to explore the following:

  • Is the MVP viable in itself and does it add the intended value for stakeholders?

  • Can the OA Switchboard support the Diamond OA model?

  • Can we ‘scale’ (add more users)?

  • Does the OA Switchboard have the potential to be an industry-wide, automated and scalable solution across business models, policies and agreements (a solution that ‘everybody’ plugs into)?

  • Does the OA Switchboard have the potential to make things better, manageable and more efficient?
    It will not be a magic solution that solves everything for everybody!

The MVP and Pilot approach should ensure we’ll have sufficient information in fall 2020 to take a decision to move out of the 2020 project, into an operational stage (aimed for 2021), with a sustainable business case for the service(s) provided. You can help us to get there...

  • Do you, as an institution or funder, have a central OA fund and want to get it used as intended? With real-time monitoring/reporting, without having to negotiate contracts?

  • Do you, as a publisher, want to be able to locate central OA funds and get publication charges paid from these funds in an efficient and cost-effective manner? Without having to negotiate contracts?

  • Do you, as a publisher with (transformative) agreements, want to deliver standardised real-time insights and reporting on articles published and covered under an agreement, in line with the needs of institutions?

If you (as funder, institution or publisher) answer one or more of these questions with yes, please contact us to explore joining the OA Switchboard Pilot as Pilot User.

Your dedicated partner (e.g. for your submission/peer review system, or for your payment solutions) can join you in the Pilot as Pilot Participant.

last updated: 25 June 2020

page created: 20 April 2020

List of relevant terms, with definitions

To ensure right from the start we all speak the same language, we want to create an alphabetical list of OA Switchboard relevant terms, with definitions for those terms. Think of words like:

- article

- author

- billing

- article-level metadata

- business model

- central OA fund (standard terms)

- communication standards

- exchange 'hub'

- manuscript

- message scheme

- OA license

- publication charge

- publishing (transformative) agreement

- service/solution/system providers

- stakeholder (primary)

- submission

We are seeking input on terms and definitions.

last updated: 11 March 2020

page created: 5 February 2020

Data fields
Initial consultation closed, and succeeded by Working Groups

Journal manuscript/article-level metadata needed for an Eligibility Enquiry may be different from metadata for OA books, book chapters and conference papers. In this initial consultation, we are seeking input on the differences and specifics:

1. What OA-related metadata are specific for OA books, book chapters and conference papers (and not relevant for journal articles)?

2. What OA-related journal manuscript/article-level metadata are not relevant for OA books, book chapters and conference papers?

last updated: 25 June 2020

page created: 5 February 2020

Workshop API/integration (technical)

Facilitated, interactive online workshop 26 August 2020 - see report here

With the OA Switchboard MVP almost delivered, we're planning for a technical workshop on the API/integration.

This facilitated, interactive online workshop, will be both for people who participate in the Pilot, and also very much for those who have not yet had access to the OA Switchboard sandbox (and maybe not even to the Bitbucket repository:

We're exploring a couple of dates for the end of August, and if you're interested in participating, please send a message to the Project Manager and we'll add your name to the Doodle poll.

Due to limited capacity for this event, we'll initially only allow for one representative per organisation. If capacity allows, we are happy to add a second representative for an organisation, if desired.

last update: 7 September 2020

page created: 28 July 2020

Third party software development provider
RFI process closed on 1 April 2020 and partner announced on 4 May 2020

We are seeking a third party software development provider to build an MVP (and one or two continuous improvement cycles) and help run a Pilot in 2020. Then, when ‘operational’, we need a partner who can further develop and service this open source solution, which is expected to be operational for the next decade(s). We are looking for parties with experience in the scholarly information or solutions space, and evidence of competency in developing and delivering open source solutions.

We aim to build the OA Switchboard from scratch. We need a whole nearshore team of experts (developers, Business Analysts, QA, etc). Existing products and services can be leveraged, as long as neutrality and openness of the OA Switchboard is preserved, and no license fees are charged.

The OA Switchboard is collaboratively developed, owned and operated by funders, institutions and publishers (worldwide), as shared open source infrastructure. Neutrality and openness of the operations, solutions and metadata standards is crucial, while maintaining the rights of users and stakeholders concerning their privacy (e.g. GDPR compliant). It is yet to be investigated and decided under what license data/reports will be made available to publishers, funders, institutions or their delegates (service/solution/system providers). Our third party software development provider will hold no rights to the data in, or going through, the system, so will not have the right to use these data at all. We require that the software will be released through an open source license.

Through this RFI process we will select our technology partner for the OA Switchboard MVP, whereby the Steering Committee will be advised by a small group of technical advisors.

The RFI announcement can be found here, and documentation can be obtained from the OA Switchboard Project Manager.

Deadline to confirm participation in the RFI (in writing) is 25 March 2020, and deadline for responses (in writing) to the questionnaire in the RFI is 1 April 2020.

last updated: 20 April 2020

page created: 24 February 2020

Initial product specs
Consultation on this topic closed on 11 March 2020, following three group deep-dive sessions and tens of 1-on-1 discussions

We are preparing to build an MVP and run a pilot this Summer, and we are seeking feedback on the initial product specs that have been drafted so far. Please reach out if you want to review and contribute to:

1. Questions the various stakeholders have (and who can provide answers)

2. Concept of an automated, scalable mechanism that can get the answers

3. User Stories / Use Cases

4. OA Switchboard UI screen impressions

5. List of data fields for ‘messages’

6. Structure of ‘messages’

last updated: 12 March 2020

page created: 24 February 2020

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